Files is the account-level file workspace. Upload, search, preview, rename, index, and delete files, and check how much storage they use.

Where to find it#

Click Files in the main sidebar navigation.

The page has two areas:

• Left sidebar: the file list plus a header and toolbar. The header holds the title, the collapse button, search, and upload (+). The toolbar holds Select all, Filter, and Sort; after you select files it switches to Vectorize and Delete. The Storage panel sits at the bottom.
• Right pane: the header for the selected file, then the Preview and Extract tabs.

With no file selected, the right pane shows File workspace and asks you to select a file.

Upload files#

1. Click + in the file list header.
2. Pick one or more files.
3. The latest uploaded file is selected and shown on the right.

You can also attach files from a chat. Files uploaded in either place appear here. Uploading the same file again reuses the existing copy and reports Duplicate file detected and reused.

After upload, a file may need processing. Images are usually ready quickly. Documents, spreadsheets, PDFs, and code files can pass through waiting, extraction, OCR, and vectorization.

Hover a status badge to read the full detail, including any error code.

Search files#

1. Click the search icon in the header.
2. Type part of a file name. The list filters as you type.

Search matches file names in the list. It is not a full-text search of file contents. To ask the model about a file's content, attach it in a chat or use a file that supports smart retrieval.

Filter and sort#

Open Filter and choose one or more types. Choose All to clear the type filter.

Open Sort to order the list by Size, Name, Created time, or Last used. Sort by size when cleaning up storage, by created time for new uploads, and by last used to find recent material.

Preview a file#

1. Click a row in the list.
2. Read the file name, upload time, detected type, size, and status in the header.
3. Switch between the two tabs.

Some files cannot be previewed: unsupported types, password-protected or damaged PDFs, and files still processing. The page explains the reason and suggests downloading the original or waiting. Use More info to open the metadata drawer, which lists ID, category, detected MIME, processing, extract and vector status, vector chunks, size, purpose, timestamps, SHA-256, and any failure reason.

Open or download a file#

Use the header buttons on the right pane. Open loads the file in a new tab and Download saves it. Both are disabled until the preview is ready.

Rename a file#

1. Hover a row and open More actions.
2. Choose Rename.
3. Type the new name and press Enter, or click away to save.

Renaming changes the displayed name only. It does not change the file content, type, processing result, or existing chat messages. Use names that are easy to search, such as Customer A contract final.pdf or Q2 usage details.xlsx.

Delete files#

To delete one file, click the trash icon on its row, or use the delete button in the right header. To delete several:

1. Click Select all to select the loaded files, or check individual rows.
2. Click Delete in the toolbar.
3. Confirm in the dialog.

Deletion cannot be undone. Deleting a file removes it from future chats that would have used it. Check that important conversations and shares no longer need it before you delete.

Vectorize and update indexes#

Files that support manual indexing show a vectorize action in the row menu and the right header. The label is Vectorize, or Update index when the existing index is outdated.

1. Select one or more files, or open a single file's menu.
2. Choose Vectorize or Update index.
3. DEEIX submits the jobs and reports the result.

You can submit up to 100 files at a time. Files that need no processing or are not supported are skipped.

Control smart retrieval per file#

When a file's vector index is ready, its status badge becomes Index ready and the list shows a lightning mark. Click the badge in the header to toggle retrieval.

• Index ready allows the file to participate in smart retrieval.
• Retrieval off excludes it.

The file stays stored either way, and you can turn retrieval back on at any time.

Check storage#

The Storage panel at the bottom of the list shows used space against the quota, or an unlimited state. With a quota, it also shows the used percentage and remaining space.

When space runs low, sort by size, remove large files, clear duplicates, and delete old material that no longer matters. The panel updates after deletion.

Reference: statuses and messages#

Troubleshooting#

Related#

• New chat
• Recent
• Projects